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- Overview
- View and send messages
- Continue the conversation after the meeting
- Start the conversation before the meeting
- Chat in recurring meetings
- Chat in channel meetings
- More info about chat access
- Want to know more?
Most Teams meetings include a chat where meeting participants can share info without disrupting the flow of the meeting.
In your meeting controls, a red dot on the Show conversation icon indicates that someone posted a message.
•To view the message, select Show conversation .
The meeting chat window opens to the right of the main screen.
•To send a message, compose it in the text box and then select Send .
You'll have the same options as other chats in Teams, so you can format your text, send pictures and GIFs, use emojis, attach files, and so on. For details, see Chat help.
If you're part of the Teams public preview program, you'll see chats appear in the main meeting window, without navigating to the Show conversation icon.
After the meeting, you can access the chat conversation in several ways:
•Select Chat on the left side of Teams and choose the meeting in the chat list
Note that in the chat list, meeting chats are preceded by the meeting icon and have the same title as the meeting.
•Select Calendar on the left side of Teams, right-click the meeting event, and then select Chat with participants.
Or you can double-click the meeting event and select the Chat tab.
The following types of meeting attendees with the necessary permissions can continue the conversation they began during the meeting (unless the organizer limited the chat to only during the meeting).
You can also prep people for an upcoming meeting through a meeting chat (unless the organizer limited the chat).
•Right-click the meeting event in your Teams calendar, select Chat with participants, and enter your message.
Inviting someone to a single occurrence
People invited to one meeting of a recurring meeting series can participate in the chat with other attendees. They won’t see chat history from previous meetings in the series, but they'll be able to send and view chat messages during the meeting. If you want to invite someone to join one of your recurring meetings but not the rest, make sure you forward the invite for the single instance, not the entire meeting series, to ensure chat privacy.
For meetings that are held in a channel, all channel members can view and add to the chat conversation, whether they attend the meeting or not. The conversation will be available on the Posts tab of the channel, beneath the meeting title.
•If you're the organizer of a meeting, you can modify chat settings. Limit chats to take place only during the meeting, not before or after, or turn chat off altogether.
•Up to 1,000 people who receive an invitation to a meeting can access the meeting chat during the meeting, while up to 750 people who receive an invitation to a meeting can access the meeting chat before and after the meeting. The 1,000-person in-meeting limit and 750-person pre and post-meeting limit include people who don’t join the meeting.
•If you're adding a distribution list (DL) with more than 150 members or a nested DL (a list within a list) that contains more than two nested levels to a meeting invite, they'll only be able to access the meeting chat during the meeting. If you want everyone to be able to access the chat before and after the meeting, expand the DL before you send the invite.
If some people in the DL are required attendees and the rest are optional, put those required on the Required attendees line of the invite and add the entire DL to the Optional line.
Change participant settings for a Teams meeting
Real-time meetings by Google. Using your browser, share your video, desktop, and presentations with teammates and customers.
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